As a business owner, time is extremely valuable, and it can often feel like there are not enough hours in the day to accomplish everything on your ever-growing to-do list. Productivity is key to achieving success in your business, but it can be challenging to find the right balance between work and personal life, particularly in the early stages as you’re still figuring things out and juggling multiple things at once.
To help you make the most of your time, we’ve outlined eight simple tips you can follow to maximize your productivity and help your business flourish.
Create Daily Goals
One of the most important things that differentiate high achievers is that they create daily goals to accomplish. Think about the activities which, if done regularly for the coming months or years, will make a huge difference to the success of your company. 25-30 % of your time should be reserved for these tasks in order to see real progress, and they should be treated as non-negotiable appointments.
Break these goals down into smaller, more manageable tasks, and prioritize them based on their importance. Celebrate your achievements along the way to stay motivated and on track.
Use the Pomodoro Technique
The Pomodoro Technique is a time management method that involves working for 25-minute intervals and then taking a five-minute break. After four Pomodoro intervals, take a longer break of 15-20 minutes. This technique can help you stay focused and avoid burnout. There are even Pomodoro apps available that can help you time your work intervals and breaks.
Distractions can be a major productivity killer. To minimize distractions, turn off your phone notifications and email alerts during your work hours. Dedicate a tidy, dedicated workspace and make sure that it’s quiet so that you can focus on your work without interruptions.
Set Aside Time for Planning
Set a dedicated chunk of time each week to plan the next seven days. Set your priorities and create a schedule with small, manageable goals that allow you to complete tasks in the order of importance and with enough time to spare.
Prioritize Tasks That Will Move You Forward
It can be tempting to get all your routine work finished before tackling tasks that will really move the needle in your business. But while routine work is important for the everyday running of your business, it won’t drive you forward. Get quick, five-minute tasks out of the way, but carry out the rest of your daily work once you’ve spent some time making positive steps forward. If these important steps aren’t prioritized, your routine work can easily expand to fill your time and leave no room for progression.
As an entrepreneur, you may feel like you need to do everything yourself. However, delegating tasks can free up your time to focus on more important aspects of your business. If you have employees, consider allocating tasks to them. If you work alone, you can outsource tasks to freelancers or virtual assistants. Though it may feel more tempting to save money by doing it all yourself, it will end up costing you time and energy in the long run, which ultimately will cost you money.
Working on your own terms can mean that it’s easier to lose track of time, causing you to work for hours on end without even realizing it. However, taking regular breaks is essential to stay focused, recharge your batteries and avoid burnout. If you struggle to discipline yourself, set a timer to remind you to take a short walk, stretch, or get up for a coffee break.
Learn to Say No
Finally, learn to master the art of saying no. As your business grows it can be tempting to say yes to every opportunity that comes your way. However, saying yes to too many things can lead to burnout and decreased productivity. Learning to say no is essential to achieving a healthy work-life balance. If a task or opportunity doesn’t align with your goals or values, it’s okay to say no.
If you’d like to dig deeper into the world of time management, download our free ebook “Time Is Not Infinite” to discover even more ways to make the most of your time and see your business reach its full potential.